North Dakota Appaloosa Horse Club

ARTICLE I: Purpose:

To promote the Appaloosa horse at the regional level, cooperate with and aid in every way the ApHC, and to abide by the Rules and Regulations printed in the current Official Handbook of the Appaloosa Horse Club.

ARTICLE II: Members

Section 1. There may be two classifications of members: individual and family. Membership dues are $15 single and $20 per family membership (includes youth through age 18) annually. Due on January 1. Points earned prior to payment of membership dues will not be counted toward year-end awards. (Individual adult members shall be defined as 19 years of age and over; individual youth members are defined as being 18 years of age and under on January 1 of the current year; family members are defined as parents/guardians and their children having not reached 19 years of age on January 1 of the current year and living in the same home.)

Section 2. Voting rights. All paid members above the age of 18 in good standing with the North Dakota Appaloosa Horse Club shall have the right to cast votes on any subject at any membership meeting. Individual memberships are entitled to one vote; family memberships are entitled to two votes.

Section 3. Non-Transferable Membership. The membership in this club is non-transferable. Any attempt to transfer shall immediately void the membership and relieve the club of any obligation to refund any dues paid.

Section 4. Due Process 

1. Those members abusing or misusing their privileges of membership will have their memberships revoked after an appropriate hearing of the club's Board of Directors.
2. Membership may be terminated for the following reasons: a) Resignation of the member. b) Default in the payment of dues or other monies owed to the North Dakota Appaloosa Horse Club c) An egregious act has been committed against officers, directors or other members of North Dakota Appaloosa Horse Club.
3. Suspension or revocation for valid cause after an appropriate hearing to the Board of Directors, giving the member involved notice of said hearing and opportunity to be heard.

Section 5. Reinstatement. Members may, upon application, be reinstated at the discretion of the Board of Directors.

Section 6. Members are expected to serve on such committees, panels or work groups as necessary to support the club in its functions.

Section 7. Year-end awards. All paid members of North Dakota Appaloosa Horse Club are eligible to earn year-end awards presented by the club. This includes representing North Dakota Appaloosa Horse Club at the World Championship Appaloosa Show as recorded in the club's point system. The owner(s) on the registration papers must be members of the NDApHC in order for the points to be counted for year-end awards.

Section 8. Non-Sufficient Funds Check Policy: All NSF checks will automatically be redeposited. A $30.00 returned check charge will apply. Member will not be allowed to participate at a North Dakota approved event until check is made honorable. If member does not make check honorable, information may be presented to ApHC for disciplinary action.

ARTICLE III: Meeting of Members

Section 1. Annual Meeting. An annual meeting of the members shall be held, as determined and approved by the Board of Directors, for the purpose of receiving annual reports relating to the activities of the North Dakota Appaloosa Horse Club and for the transactions of such other business as may come before the meeting.

Section 2. Special Meeting. Special meetings of the members may be called by the President, the Board of Directors, or not less than two-tenths of the members having the right to vote at such a meeting.

Section 3. Notice of Meeting. Written notice stating the place, day and hour of any meeting of members shall be delivered either by mail, email, telephone, or posted on the website of the North Dakota Appaloosa Horse Club, not less than 20 days before the date of such meeting, by or at the direction of the President, or the Secretary, or the Board of Directors. In the case of a special meeting or when required by statute or by these Bylaws, the purpose or purposes for which the meeting is called shall be stated in the notice.

Section 4. Quorum:

1. A majority of the number of directors of the North Dakota Appaloosa Horse Club shall constitute a quorum for the transaction of business at any meeting of the Board.
2. Those members present at any annual or special meeting of the members shall constitute a quorum at such meeting.

Section 5. Voting Rights. At any special or annual meeting of members, a member entitled to vote may vote only in person and not by proxy.

Section 6. Manner of Acting. A majority of the votes entitled to be cast on a matter to be voted upon by the members present at a meeting at which a quorum is present shall be necessary for the adoption thereof unless a greater proportion is required by law or these bylaws.

ARTICLE IV: Board of Directors/Election

Section 1. Board. The Board of Directors shall consist of at least five but not more than seven directors whose terms shall be three years.

Section 2. Election. At the annual meeting of the members, elections shall be held for Directors whose terms have expired. The affairs of the club shall be managed by its Board of Directors. From the entire elected Board, the members may vote their preferences for President, Vice-President, Secretary and Treasurer. Only one Board member or Officer may be elected from the same family.

Section 3. Vacancies. In the event of death, written resignation or refusal to serve on the Board, these vacancies shall be filled by the membership. Should any member of the Board be absent from three regularly scheduled Board meetings during the fiscal year of this club without just reason accepted by the Board, the position may be declared vacant on a majority vote of the Directors present. The unexpired term of such a vacancy will be filled through election by the membership at the next scheduled business meeting.

ARTICLE V: Board of Directors/General Powers

Section 1. General Powers. The Board of Directors shall define the policies of the North Dakota Appaloosa Horse Club and shall have administrative directions and management of this association.

Section 2. Number and Tenure. The Board of Directors shall have at least five members and no more than seven members each serving a three-year term. Elections will be held annually for the directors whose terms have expired.

Section 3. Officers. The President, Vice-President, Secretary, and Treasurer shall be chosen from members of the Board, guided by the preferences of the membership, all being one year terms.

ARTICLE VI: Officers.

Section 1. President. The President shall be the chief officer of the organization, preside at all meetings, have general and active management of the organization, and see that the resolutions of the members are enacted.

Section 2. Vice-President. The Vice-President shall, in the absence of the President, perform the duties of and have the same powers as the President.

Section 3. Secretary. The Secretary shall attend and record the proceedings of all meetings, provide prior notice of meetings to be held, and other duties as requested. It is the responsibility of each member to keep the Secretary informed of any address change.

Section 4. Treasurer. The Treasurer shall have custody of corporation funds, keeping a detailed and accurate account of all transactions and monies, and shall see to the appropriate depositing of funds in the corporation’s designated bank account. The Treasurer shall disperse corporation funds as directed by the Board, and shall provide a financial report at all meetings of the membership. Any paid member may request a list of transactions from the Treasurer.

Section 5. Director. The Director shall represent the general membership at Board meetings and may help with special projects undertaken by the club.

In addition to these By-laws, a current and detailed description of the duties of each officer is to be maintained and appended (See Appendix C).

ARTICLE VII: Committees.

Section 1. Committees. The board of directors may designate committees or special members to carry out the duties of the organization. Directors shall serve as the chairs of the committees. The members of a committee shall be members in good standing of the club. The Committee Chair (or designated representative) shall maintain records of their activities and provide reports to the membership at meetings.

At its discretion, the organization may establish, but is not limited to, the following committees:

a. Annual Meeting Committee
b. Show Committee
c. Publicity Committee
d. Clinic Committee
e. Trail Ride Committee
f. Riding Program Committee
g. Fundraising Committee

In addition to these By-laws, a current and detailed description of the duties of each committee is to be maintained and appended (See Appendix D).

Section 2. Term of Committee. The term for any position or committee member is one year, unless the committee is terminated sooner.

ARTICLE VIII: Awards.

Section 1. Point Keeper. The club may provide a point system for all horses in the various show categories. All high point winners are to be presented year-end certificates at an awards banquet and/or annual meeting. The point keeper will keep accurate tabulations of the points and report the standings periodically in the newsletter, and will handle the World Championship Appaloosa Show qualifying bids. Points earned prior to payment of membership dues will not be counted toward year-end awards. The horse/exhibitor must show in the class in at least two approved shows to be eligible for year-end awards.

Section 2. The year-end point system. The class winner will receive one (1) point for each horse shown in the class with a maximum of nine (9) points awarded. Each subsequent placing will receive one less point down to the last horse placed. Grand champions will receive one more point than any other horse in its sex division. Reserve champion will receive as many points as any other horse in its sex division with the exception of the grand champion. Year-end high point awards will be given for classes held in NDApHC approved shows plus the following categories:

High Point Youth 14 – 18
Reserve High Point Youth 14 - 18
High Point Youth 13 & under
Reserve High Point Youth 13 & under
High Point Novice Youth
Reserve High Point Novice Youth
High Point Youth Walk – Trot
Reserve High Point Youth Walk – Trot
Leadline Participation Awards
High Point Non-Pro
Reserve High Point Non-Pro
High Point Non-Pro 35 & Over
Reserve High Point Non-Pro 35 & Over
High Point Novice Non-Pro
Reserve High Point Novice Non-Pro
High Point Junior Horse
Reserve High Point Junior Horse
High Point Senior Horse
Reserve High Point Senior Horse

Section 3. Friend of the North Dakota Appaloosa Horse Club. A Friend of the North Dakota Appaloosa Horse Club award will be given at the suggestion of the Board of Directors. The award will recognize individuals who have made a significant contribution to the club or the Appaloosa breed.

Section 4. Show Approval. All shows held within the state that meet the club’s requirements will be approved for points. Out of state shows may be approved for points upon a vote of the membership.

Section 5. North Dakota Born &/or Bred Award. The ND Born &/or Bred Award is awarded to the horse accumulating the most halter and performance points in open classes in a given year. The horse must be nominated prior to the first show and the owner must pay a nomination fee of $20. The sire or dam of the nominated horse must have been bred in North Dakota or the nominated horse must have been born in North Dakota. Any age horse is eligible but only open classes count. The horse must enter both halter and performance classes. The owner must be a NDApHC member but does not have to reside in North Dakota. See Appendix A.

Section 6. Riding Program. The club will sponsor a riding program where members can log their riding hours in return for premium awards. For specific rules, premiums, and sign-up form, see Appendix B.

ARTICLE IX: Conduct and Order of Business

Section 1. Conduct. Except as required by statute or as otherwise provided in these By-Laws, all meetings of the members, Board of Directors and Committees shall be in accordance with Roberts Rules of Order.

Section 2. Order of Precedence. Any Officer of the Club may call a meeting to order and may act as Chairman of such meeting, precedence being given as follows: President, First vice-President, Second vice-President, Secretary, and Treasurer. In the absence of all such Officers, members present may elect a Chairman. The Secretary of the Club shall act as the Secretary of all meetings of the members, but in the absence of the Secretary, the President may appoint any person to act as Secretary of the meeting.

Section 3. Order of Business. Order of business of the membership meeting shall be as follows: 

1. Roll call of Directors and Officers and noting of absentees.
2. Reading and approval of minutes of previous meeting.
3. Treasurer's report on all receipts and disbursements since previous meeting.
4. Acting on new membership applications.
5. Approval of bills, communications, etc.
6. Reports of committees.
7. Unfinished/Old business.
8. New business.
9. Elections of Directors (any vacancies as well as the annual elections)
10. Being no other business, adjournment.

ARTICLE X.  Indemnification.

Section 1. Each Director, Officer and committeeman of said Club shall be indemnified by the Club against all costs, expenses and liabilities reasonably incurred by him or her in connection with, or resulting from any action, suit or proceeding to which he or she may be made a party by reason of his or her being or having been a Director, Officer, or committeeman of the Club, except in relation to matters which shall have been occasioned by the willful misconduct or dishonesty of such Officer, Director or Committeeman.  The foregoing rights shall be in addition to any other rights to which such Director, Officer or committeeman may be entitled as a matter of law.

ARTICLE XI.  Communication.

Section 1. Newsletter. The newsletter is the main communication link for North Dakota Appaloosa Horse Club. It shall be published and distributed electronically to the members two or more times per year. Newsletters will be posted and archived on the club’s website. Such newsletters shall include minutes and corrections of all meetings, club news and activities, and any advertising that will publicize and promote the Appaloosa horse in this club. The regional newsletter may not be used to embarrass, contest or oppose any action of the ApHC staff or Board of Directors at any time, and may not use a disclaimer to any editorial material that in any way fails to promote or cooperate with the ApHC Articles, By-Laws and Rules. The advertising rates for the newsletter shall be:

Half to a full page: $15; Less than a half page: $10.

__________________________________________________________________________________

APPENDIX A

North Dakota Born or Bred Award

The North Dakota Born or Bred Award is an award given yearly to a horse either born in North Dakota or whose sire or dam was in North Dakota at the time of breeding. Any age horse is eligible; however, only open classes count toward the award. The nominated horse must be entered in both performance and halter classes. The owner of the
nominated horse must be a member of NDApHC but does not have to live in North Dakota. Nomination fee is $20 per year per horse. A copy of the front and back of the
horse’s registration papers must be included with the nomination. Points will only count once the nomination is received. Only NDApHC approved shows will count for the award.

Nomination:
Horse Name: _______________________ Reg. # _______________
Owner Name: ___________________________________________
Address: _______________________________________________
Phone Number: ____________________

Make checks payable to NDApHC
Please send all nominations to:
Tracy Dalsted (19)
1680 21st Street NE
Emerado, ND 58228
(701) 317-0497
Email
_________________________________________________________________________________________

APPENDIX B

North Dakota Appaloosa Horse Club           Riding Log Form

Riding Program $25

Name ____________________________________ National # ___________(optional)
Address ___________________________________ Phone ____________________
City/State/Zip _________________________________________________________
Email Address _________________________________________________________

Date Hours

Date Hours

Date Hours

Date Hours

Total Grand Total ___________

Tracy Dalsted (19)
1680 21st Street NE
Emerado, ND 58228
(701) 317-0497
Email

________________________________________________________________________________

Appendix C

Duties of Officers

1.   The duties of the President shall be as follows: 

• Supervise the affairs and activities of this organization to be sure that things get done.
• Represent the organization within the community and encourage interaction with other clubs and horse-related organizations.
• Preside and maintain order at all meetings, including setting agendas.
• Supervise and assist the officers in the performance of their duties. Help out where needed.
• Distribute information received that might be of interest to other directors or members.
• Announce projects to the public.
• Answer correspondence addressed to him/her promptly and correspond with regional clubs and publications.
• Write articles for newsletters if needed.
• Establish a personal acquaintance with all members.

2.   The duties of the Vice-President shall be as follows: 

• Perform the duties of the President in his/her absence at meetings or whenever necessary.
• Serve as ex-officio member of all project areas.
• Provide assistance to other directors in project programming.
• Provide encouragement and assistance for project participation.

3.    The duties of the Secretary shall be as follows:

• Keep records of correspondence of the organization, complete and submit regional club reports, and communicate with regional clubs.
• Keep minutes of the meetings.
• Maintain attendance records at meetings.
• Maintain the calendar.
• Keep record of membership names, ages, and dates of joining the club.
• Maintain the club website.

4.   The duties of the Treasurer shall be as follows:

• Assist in maintaining good financial structure.
• Report on the financial status of the organization at each meeting.
• Keep records on money owed by or to the organization.
• Prepare an annual financial report prior to the annual meeting.
• Maintain supplies for the proper functioning of the organization.

5.   The duties of a Director shall be as follows: 

• Represent the general membership at Board meetings.
• Provide input to the Board on projects or programs that will benefit the general membership.
• Chair one of the working committees.
• Report the activity of their assigned committee to the board and provide an update to the reporter.

6.   The duties of the Reporter shall be as follows: 

• Provide updates to the membership via email and other communication methods.
• Is responsible for the publication of the club newsletter.
• Handles publicity that promotes and stimulates interest in the club and the Appaloosa Horse breed.
• Maintains and moderates the club Facebook page and other social media.

Attends all Board of Director meetings as well as the annual meeting. 
________________________________________________________________________________

Appendix D

Duties of the Committees

1.   The duties of the Annual Meeting Committee are as follows:

• Determine the location and time for the annual meeting. 
• Order the year-end awards.
• Organize the White Elephant Auction or other fundraising event at the meeting.
• Arrange meals or an appropriate dining location.
• Promote the meeting.

2.  The duties of the Show Committee are as follows:

• Determine the location and time for the show. 
• Obtain approval from board of directors.
• Order or arrange for the awards.
• Obtain a show secretary and show approval.
• Arrange for appropriate show personnel.
• Promote the show.

3.  The duties of the All Breed Challenge Committee are as follows: 

• Promote the select stallion portion of the Challenge. 
• Create promotional materials for the Challenge.
• Find sponsorships.
• Promote Challenge events to equine public.
• Take entries, arrange for awards, calculate points.

4.  The duties of the Clinic Committee are as follows: 

• Determine the location, date, and time for clinics. 
• Obtain a clinician as approved by the board.
• Arrange for appropriate personnel to assist with registration, promotion, set-up, food, and clean-up.
• Promote the clinic.

5.  The duties of the Trail Ride Committee are as follows: 

• Determine the location, date, and time for trail ride. 
• Obtain campground registration in advance.
• Arrange for appropriate personnel to assist with registration, promotion, set-up, food, and clean-up.
• Promote the trail ride.

6.  The duties of the Riding Program Committee are as follows: 

• Determine the riding hours and awards. 
• Provide registration materials and information.
• Collect participant riding logs annually and calculate awards.
• Prepare awards for annual meeting.

7.  The duties of the Fundraising Committee are as follows: 

• Responsible for planning, coordinating, and implementing all fundraising activities in support of the programs and publications of the Division.
• Work with Publicity Committee for promotion.